The Export Suite

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This is the Advanced Exports plus Stores version under the Management Series. Including all that is contained in 3.0 Email version, it consists of the following additional modules

 
PURCHASE ORDER
Can post the Purchase order independently or linked to a Buyer Order and track accordingly.
It can be printed in multiple formats. User can also design a new or change existing formats as per requirement

PURCHASE ORDER TRACKING
Purchase Orders register
Pending Orders - detailed / summarized
One Purchase Order - full detail / pending material detail
Items full detail / pending material detail
One Item full detail / pending material detail
Vendor Ledgers
These reports can be obtained Exporter wise, Vendor wise,  Purchase Order wise, Item wise.

STORES INVENTORY
Material Issues entry
.    Material Outward Note/Challan can be printed in multiple/user-definable formats
Material Receipt entry
.    Can post the Material receipt independently or linked to a Purchase Order
.    Material Inward Note  can be printed in multiple/user-definable formats

STORES INVENTORY REPORTS
Stock Status
Quantity In, Quantity Out and Balances of 
.    Finished/Export Items
.    Consumables
Stock Ledger
.    Complete transaction details of an Export Item/Consumable

COSTING SHEET
Design a costing sheet for any Item to get the total cost of production per unit/per shipment.

MERCHANDISING AND PHOTO-SAMPLING
Create Item sheets with information like raw-material required, quantity to produce etc useful for merchandising purpose. Generated automatically for all Items in a Buyer order, if required. Maintain photo catalogues collection-wise, season-wise etc.

PURCHASE PLANNING
Highly useful to do purchase planning of consumables for a particular Item in a Buyer order or for all/pending Items in the Order as per the Order quantities. The purchase requirements can be obtained in full and also linked to the quantities already in Stores. 

All the above modules are in addition to the following facilities and features

BUYER ORDER MANAGEMENT

Feed in the Buyer Order details on receiving the Order. Then at the time of shipment, feed in the Order Despatch entry which is basically the packing detail for the shipment. All the export documents like Invoice, Packing List and other related documents are created automatically by the software, in the manner required by the user. This provides complete Order Tracking also.

BUYER ORDER TRACKING

Buyer Orders register
Pending Orders - detailed / summarized
One Buyer Order - full detail / pending shipment detail
Items full detail / pending shipment detail
One Item full detail / pending shipment detail
Buyer Order status (value wise)
These reports can be obtained Exporter wise, Buyer wise,  Buyer Order wise, Item wise.

LETTER OF CREDIT/FIRC MONITORING

Letters of Credit details
Utilized, Expired, Balance LC reports
These reports can be obtained Exporter wise, Buyer wise, LC date wise, Expiry
date wise.

AUTOMATIC GENERATION OF INVOICE, PACKING LIST ETC 

All the export documents like Invoice, Packing List and other related documents are generated automatically by the software from the Buyer Order and Order Despatch entries. Further, these are created by the software in the manner required by the user.

EXPORT DOCUMENTATION

Invoice with any no. of Continuation Sheets
Packing List with any no. of Continuation Sheets
Proforma Invoice with any no. of Continuation Sheets
Special Custom Invoice USA/Canada
Shipping Instructions
Certificate of Origin (GSP Certificate)
Chamber Certificates of Origin
Bill of Exchange
Shipment Advice
Shipping Bills
Form SDF

Export Annexures

Letter to the Bank for Collection, Negotiation
Bank Certificate of Export and Realization

SHIPMENT REPORTS

Period wise Shipment Register
Exporter wise Shipment Register
Exporter-Buyer wise Shipment Register
Exporter-Country wise Shipment Register
Exporter-Currency wise Shipment Register
Buyer wise Shipment Register
Country wise Shipment Register
Currency wise Shipment Register

All these registers can be obtained instantly for any specific period range as per requirement.

DUTY DRAWBACK / DEPB REPORTS

Drawback/DEPB Received Statement
Drawback/DEPB Due Statement

EXPORT TURNOVER REPORTS

PAYMENT REALIZATION STATUS

Buyer wise, Currency wise, Invoice wise

MULTI-COMPANY SOFTWARE

The software can be used for all the export companies in an organization. The export companies (names) are not fixed and can be created, altered or removed by the user himself. This feature provides total flexibility to the user from current and future point of view.

UPDATES OVER INTERNET

The latest release of the software can be web updated whereby any changes made to the Export annexures by the Export Councils, Customs or other Govt bodies are updated at the user end immediately by using the Document Update file emailed to the Users from time to time or these can also be directly downloaded from the this web site. This is a highly unique and practical feature that keeps all documents and annexures available in the software up-to-date.

UNIQUE FULL FLEDGED DOCUMENT MAKER

Important Feature To Make Your Software Life-Time For All Existing And New Documents.

It helps you to design your own new documents or change existing ones as per requirement from time to time.

This facility allows you to computerize any export document or annexure within minutes without any customization and thereby adds a lot of useful flexibility to the software for future requirements.

Very important software feature e specially in the Export industry, where certain export formats can change over time.

EASY TO USE  REPORT DESIGNER

Design Your Own Reports Too As Per Requirement. Flexibility At Its Maximum.

Export EMS Report Designer provides the Users an immensely useful facility and power to design their own business reports as per requirement from time to time. They can create new reports or change existing ones, as required.

And all this, in a very easy and instant  way. No expensive and cumbersome programming, no customizations required ever. Total power in your hands.

START OF DAY ALERT REPORTS (AUTO MIS SYSTEM)

Start The Day Fully Prepared. Useful Information At Your Fingertips.

When you start Export EMS in the morning, the software automatically opens up "Start of Day Alert Reports", which provide valuable information about approaching and pending Shipments, LC expiries, pending Material Receipts from Vendors etc.

These help the management to plan out their work for the day accordingly and attend to matters that need attention.

Highly useful facility for Export Managers.

EMAIL FACILITY FOR DOCUMENTS AND REPORTS

Apart from Printing of documents and reports, the software has in-built Emailing and Faxing features.

These enable the user to email documents and reports from the software to Buyers, Agents, Branch offices or any other concerned party in MS-Word, PDF and MS-Excel* formats. 
The documents and reports can be emailed directly from within the software using Outlook, Outlook Express or other mail applications. These can even be saved to disk for sending as file attachments using Hotmail, Yahoo, Gmail mail accounts.

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